Other than conventional accountancy and tax services , the firm can also support clients with traditional secretary services if required. A company secretary is responsible for ensuring the smooth administration of the company. It usually assumes responsibility for :

• compliance with corporate governance and other financial and legal regulations;
• management of shareholder administration and communication; and sometimes;
• provision of strategic advice to the company’s board of directors.

Whilst you might appoint and employ someone to perform these important tasks for you , we have the resources and skills to help you with that as well as :

-filing confirmation statements and other company returns;

-completing and filing the annual confirmation statement, together with other statutory returns including the annual accounts, directors’ report and auditors’ report where applicable;

• -maintaining the statutory books;

-maintenance of the company’s statutory books and records can be a time-consuming task that is often overlooked. However, failure to keep the statutory registers up to date can incur a penalty of up to £5,000;

• -informing Companies House when company details change : Companies House must be informed of any significant changes to the company’s share capital or administration including allotments, appointments and resignations and changes to directors’ addresses and other details;

• -maintaining the registered office address : the company secretary is usually responsible for maintaining the registered office address as the address for formal communications and for informing Companies House when the address changes. This includes ensuring that the registered office address and other company details are accurate on business stationery, company website, emails and order forms for example.

• -arranging directors’ and shareholders’ meetings : the company secretary would normally be responsible for the arrangement of board meetings, including drafting the agenda, circulating supporting papers and notices and producing the minutes of all meetings. They ensure compliance with any regulatory requirements surrounding the conduct of board meetings, including annual general meetings where applicable. Our team will be happy to assist you with this

• -maintaining security of company documents : ensuring the security of the company’s legal documents, including the certificate of incorporation, memorandum and articles of association, company seal, share certificates and directors service contracts is another important task that would normally fall to the company secretary which we can do for you

• -communication with shareholders : the company secretary acts as the shareholders’ first point of contact with your company. Circulation of announcements, correspondence regarding dividends, registration of share ownership, transfers and all areas relating to shareholdings normally fall to the company secretary.

• -signing legal documents : the company secretary may be asked to act as a signatory to legal documents on behalf of the company’s directors.  This includes authorizing the company’s confirmation statement and signing cheques and other bank documents.

In addition to the core duties detailed above, it is common for company secretaries, particularly in smaller companies, to take on additional administrative tasks.  This might include handling insurance, dealing with advisers such as lawyers , potential buyers , banks , HMRC.

With our support in effectively running your company secretary would hopefully mean you can focus on your core business and make a success of it

For confidential , personalized advice or a quote for this specific service , please visit us in our London office (subject to COVID-19 government restrictions guidelines) ,  contact us by phone on +44 1296 9262 55 , on WhatsApp +44 7578 2795 97  or by email at info@moumouaccountant.com